Vacaville Youth Soccer League

 1:01 Name
 1:02 Purpose
 1:03 Affiliation
 1:04 Boundaries
 1:05 Membership
 1:06 Authorities
 1:07 Annual Meeting
 1:08 Changes
 1:09 Rules of Order
 1:10 Rules of Play
 1:11 Colors
 1:12 Alcoholic Beverage Prohibition
 1:13 Dissolution

 1:01 NAME
 1:01:01 This Association shall be known as the Vacaville Youth Soccer League, Incorporated, also referred to as “VYSL”. This Association is a non-profit, tax exempt organization under the laws of the United States, and shall maintain its tax-exempt status.

1:02 PURPOSE
 1:02:01 The purpose of this Association shall be to develop, promote, and administer the games of outdoor soccer, among youth (boys and girls under nineteen years of age) within the boundaries of Vacaville Youth Soccer League as designated by CYSA and District VI. The ultimate goal of the Vacaville Youth Soccer League is to provide a quality soccer program for all of the children of Vacaville and the surrounding areas. Fulfillment of this goal is to be brought about by setting an atmosphere of sportsmanship in which learning and playing soccer are held foremost. Anything that distracts from this atmosphere should be discouraged.
 1:02:02 This Association members shall offer, regardless of race, color, religion, age, sex, national origin and/or ability, a soccer program to all youth (boys and girls under nineteen years of age) within their geographical area. 

1:03 AFFILIATION
 1:03:01 This Association shall be an affiliated branch of and comply with the authority of the California Youth Soccer Association (CYSA), the United States Youth Soccer Association (USYSA), and the United States Soccer Federation (USSF). To the extent permissible under applicable law, this constitution and bylaws shall be consistent with USSF, USYSA, and CYSA articles of incorporation and bylaws. To the extent permissible under applicable law, this Association and its members shall abide by USSF’s, USYSA’s, and CYSA's articles of incorporation and bylaws. VYSL will annually register with CYSA, all players, coaches, and administrators who are registered with VYSL.

 1:04 BOUNDARIES
 1:04:01 The boundaries of this League shall be an area in and around Vacaville, CA, to include the Vacaville Unified School District and the Travis Unified School District. This boundary is subject to review and may be expanded with the authorization of the District VI Board of Directors. Players from within the boundary wishing to play outside of the VYSL must comply with current District VI inter-league policy. 

1:05 MEMBERSHIP
 1:05:01 Membership in this League shall be by affiliated teams formed under the direction of the VYSL Board of Directors. (B.O.D.) Participation in the leagues shall be open to any soccer player, coach, trainer, manager, administrator and official, provided such person is not barred from participation by prior rulings of VYSL, CYSA, USYSA, or USSF.
 1:05:02 All members shall abide by the Constitution and Bylaws of the Vacaville Youth Soccer League, the California Youth Soccer Association, the United States Youth Soccer Association and the United States Soccer Federation; all General Procedures and Specific Rules as set forth by the Board of Directors and all applicable rules and regulations of the United States Youth Soccer Association and the United States Soccer Federation.
 1:05:03 Annual fees for players are due and payable, unless otherwise provided for by the Board of Directors, at the time of registration. Fee schedule will be set by the VYSL B.O.D. on a yearly basis to ensure sufficient funds to operate the league.
 1:05:04 All bank checks, drafts and/or money orders submitted to the League, shall be made payable to the Vacaville Youth
 Soccer League or to “VYSL.”
 1:05:05 Falsification of records shall be grounds for disbarment from future participation and/or membership in this Association.
 1:05:06 A plea of ignorance to the Constitution, Bylaws, General Procedures and Specific Rules of this League, the California Youth Soccer Association, the United States Youth Soccer Association and the United States Soccer Federation is not sufficient and violators may expect appropriate action by the Board of Directors of this Association.
 1:05:07 Any person found guilty of violating the Constitution, Bylaws, General Procedures and Specific Rules of this Association, the California Youth Soccer Association, the United States Youth Soccer Association or the United States Soccer Federation may be asked to appear before the Board of Directors of this Association in order to explain his/her action. 

1:06 AUTHORITIES
 1:06:01 This Association shall be governed by its Constitution and Bylaws; any Specific Rules and Procedures adopted by the Board of Directors, and the Rules established by the California Youth Soccer Association (CYSA) and the United States Youth Soccer Association (USYSA) and the United States Soccer Federation (USSF).
 1:06:02 The governing authority of this Association whose powers shall be designated in the Bylaws, shall be vested with the Board of Directors of this Association.
 1:06:03 The governing board, hereinafter to be known as the “Board of Directors,” (B.O.D.) shall be comprised of the elected Executive Board, to include the President, 1st Vice-President, 2nd Vice President, Treasurer, and Secretary, and other
 appointed Members-at-Large, as specified in the By-Laws; but in no case will the Board of Directors exceed sixteen (16) members.  

 1:07 ANNUAL MEETING
 1:07:01 The VYSL President shall call an Annual General Meeting (AGM) of the members to be held during the period of October 10 to November 20. (2001 AGM) The League will give written notice not less than thirty (30) nor more than ninety (90) days before the meeting, the date, time, place and purpose of the meeting to each affiliated league member and each member of the Board of Directors.
 1:07:02 The order of Business, at the Annual General Meeting, shall be as follows:
 A. Call to Order
 B. Roll Call
 C. Credentials Report
 D. Introduction of Guests
 E. Acceptance of Minutes of the previous AGM
 F. Reports:
 1. President
 2. 1st Vice President
 3. Treasurer
 4. Other Board Members
 G. Unfinished Business
 H. Proposals for change to Constitution, Bylaws, and/or General Procedures and Specific Rules
 I. Elections of new Executive Board Executive Board members will be elected and serve 2-year terms. The President, 2nd Vice-President, and Treasurer elected in even numbered years, the 1st Vice-President and Secretary elected in odd years. To facilitate for 2002/2003 season, initial terms of 1st Vice President and Secretary this year would be for a 1-year term. (2001 AGM)
 J. New Business
 K. Good of the Game
 L. Adjournment
 1:07:03 The VYSL Board of Directors will annually recommend to the membership, the procedures and rules required for the upcoming season, for ratification at the Annual General Meeting. Any changes in existing procedures or rules, being recommended by the Board of Directors, shall be forwarded, in writing, to all members, at least fifteen (15) days prior to the Annual General Meeting.
 1:07:04 Each affiliated parent, each adult coach, each adult referee, and each member of the Board of Directors shall be entitled to one (1) vote. Voting shall be restricted to those individuals, which have been registered during the current season. Voting by proxy shall not be allowed and only those members of record, in good standing, shall be entitled to voting privileges. No person shall cast more than one (1) vote, regardless of his/her affiliations with the league and/or as a member of the Board
 of Directors. The President of this Association shall cast a vote only in the case of a tie.
 1:07:05 A quorum shall consist of any number of members present at the Annual General Meeting.
 1:07:06 In the event there are two or more rule change proposals that are to be voted on at the Annual General Meeting of the VYSL that conflict with each other: the rule change proposal that receives the greatest number of “yes” votes shall prevail providing that it receives a two thirds majority of those voting. 

1:08 CHANGES
 1:08:01 Any affiliated member, or any member of the VYSL Board of Directors may submit proposed changes to the existing Constitution and Bylaws; Specific Rules and Procedures adopted by the Board of Directors. Proposed changes shall be submitted to the VYSL Secretary 15 days prior to the AGM.
 1:08:02 Amendments to the Constitution, Bylaws, Rules and Procedures of this Association shall only be made at the Annual General Meeting of the membership, except in such cases as specified in the Bylaws of the Association, the United States Youth Soccer Association and the United States Soccer Federation.
 1:08:03 An amendment shall be deemed adopted by an affirmative vote of two-thirds (2/3) of the members attending and voting at the Annual General Meeting.
 1:08:04 Any and all amendments to the Constitution, Bylaws, General Procedures, and Specific Rules of this Association, adopted at the Annual General Meeting, shall become effective at the beginning of the seasonal year immediately following the Annual General Meeting. 

 1:09 RULES OF ORDER
 1:09:01 The rules contained in Robert’s Rules of Order (revised) shall govern this Association in all cases in which they do not conflict with the Constitution, Bylaws, General Procedures and Specific Rules of this Association, the United States Youth Soccer Association and the United States Soccer Federation. 

1:10 RULES OF PLAY
 1:10:01 Rules of play, except as provided by USYSA and its affiliates, the FIFA “Laws of the Game” shall apply to any and all competitions sponsored by the Association. Players under ten years of age may play soccer under the auspices of this Association in accordance with the rules of this Association’s development player program: modified playing rules for Under-6, Under-8, and Under-10. 

1:11 COLORS
 1:11:01 The representative colors of this Association shall be red, black and white. 

1:12 ALCOHOLIC BEVERAGE / SMOKING PROHIBITION
 1:12:01 The use and/or consumption of any alcoholic beverages or controlled substances, immediately before, during or immediately after the playing of any youth soccer game, is expressly prohibited.
 1:12:02 The use of any tobacco products by any affiliated parent, coach, referee, or player within 150 feet of any soccer game or practice is expressly prohibited.
 1:12:03 Any player, team official, league official, or any other member of this Association, who violates this prohibition, shall be subject to disciplinary action and/or suspension by the Board of Directors of this Association. 

1:13 DISSOLUTION
 1:13:01 Should this Association be dissolved, all assets remaining after payment of all debts shall be turned over to the California Youth Soccer Association for the express purpose of the development of youth soccer. 

2:01 Board_of_Directors
2:02 Meetings
2:03 Quorum
2:04 Executive Committee
2:05 Standing Committee
2:06 Financial Responsibility
2:07 Sexual and Physical Abuse
2:08 Liability Protection
2:09 Seasonal Year
2:10 Vacaville United Soccer Club (VUSC)

2:01 BOARD OF DIRECTORS
2:01:01 The membership shall elect the 5 members of the Executive Board at the Annual General Meeting whose duties are detailed but not limited to the following:
A. President
The President shall conduct all meetings of the VYSL B.O.D. and shall cast a vote only in the case of a tie. The President shall appoint non-elected members of the VYSL B.O.D. (Subject to approval of the Executive Board) and shall appoint all standing committee’s and their chairperson. The President will represent VYSL at all District VI and CYSA level meetings. The President shall have oversight responsibilities for all league members and league sponsored events and will approve any information released to public forums including the VYSL internet website.
B. 1st Vice President
The 1st Vice President shall succeed to the powers of the President in his/her absence. The 1st Vice President shall chair the Protest, Appeals, and Disciplinary Committee, hereafter known as the P.A.D. Committee. The 1st Vice President will serve as VYSL representative at District VI and CYSA level meetings, in the absence of the President. The 1st Vice President shall serve on the Advanced Team Committee (ATC) in an advisory capacity and will report ATC activities to the VYSL Board as directed by the President. The 1st Vice President will coordinate the annual "Fun Tournament" for all recreational teams. The 1st Vice-President will have oversight responsibilities for any league fundraising drives.
C. 2nd Vice President
The 2nd Vice President shall be the liaison between the League and the City of Vacaville and surrounding school districts for field use permits. The 2nd Vice President will coordinate the use and maintenance of the Horse Creek Soccer Complex. In addition, the 2nd Vice President will serve on the Tournament Committee in an advisory capacity and will report Tournament Committee activities to the VYSL B.O.D. as directed by the President. The 2nd Vice-President shall serve on the Horse Creek Project Committee in an advisory capacity and will report committee activities to the VYSL B.O.D. as directed by the President.
D. Treasurer
The Treasurer shall give a receipt for all moneys, which shall be deposited in a recognized bank in the name of this Association. All accounts shall be paid by check and shall bear three (2) signatures: The Treasurer and/or the League President and 1st Vice President, 2nd Vice President, League Secretary and 2 additional Board members approved by the Executive Committee. The receipt book and vouchers shall be produced when required by the VYSL B.O.D., properly balanced according to the bankbook or statement, whichever is up to date. The Treasurer shall be responsible for the preparing of any and all papers pursuant to the Articles of Incorporation and Tax Exemption status of the Association. At no time shall any parties related by blood or marriage be utilized to sign the same check regardless to whom the check is payable.
E. Secretary
The Secretary shall keep an accurate record of all meetings, handle all correspondence, give notice of meetings, and maintain the files of the League. The Secretary shall submit copies of all League meetings to the District VI Commissioner. When directed by the VYSL B.O.D., the Secretary will prepare the agenda for the monthly meetings and will be the point of contact for adding agenda items. The Secretary shall arrange for all meeting places and advise all members of the VYSL B.O.D. of the time, place, and any agenda items added since last meeting.

2:01:02 In addition to the elected Executive Board, the VYSL President will nominate and the Executive Board will ratify the following VYSL B.O.D. positions whose duties are detailed, but not limited to the following:

A. League Registrar
Attend District Registrar meeting. Organize assistant registrars. Insure that adequate registration notice is give to the members. Verify registration forms for completion and accuracy. Insure that players are placed in the proper age group and pay the correct fee. The Registrar will issue all players and coach’s passes in accordance with current League and District policy. The registrar will maintain accurate record of all players and coaches registered and will retain copies of team rosters, league rosters, and player birth certificates. The registrar will communicate regularly with both the Boys and Girls Coach Coordinators during team building and coach recruitment phases. The Registrar will also complete league registration with CYSA and ensure all Association fees are paid in a prompt manner.
B. Boys Coach Coordinator
The Boys Coach Coordinator will attend District Coach Coordinators meeting. Act as liaison between boys teams recreational coaches and the VYSL B.O.D. The Coach Coordinator will be the first level mediator for problems arising with parents, coaches, and players. Together with the Girls Coach Coordinator, will organize league schedules for recreational teams and schedule coaching clinics. The Boys Coach Coordinator will also serve on the P.A.D. committee. The Boys Coach Coordinator will select and organize Boys Age Group Coordinators as his/her assistants. The Boys Coach Coordinator, along with the Girls Coach Coordinator, will be responsible for ensuring sufficient volunteer coaches have been recruited and will communicate regularly with the League Registrar to determine the number of teams expected in each age group upon completion of the registration process.
C. Girls Coach Coordinator
The Girls Coach Coordinator will attend District Coach Coordinators meeting. Act as liaison between girls teams recreational coaches and the VYSL B.O.D. The Coach Coordinator will be the first level mediator for problems arising with parents, coaches, and players. Together with the Boys Coach Coordinator, will organize league schedules for recreational teams and schedule coaching clinics. The Girls Coach Coordinator will also serve on the P.A.D. committee. The Girls Coach Coordinator will select and organize Girls Age Group Coordinators as his/her assistants. The Girls Coach Coordinator along with the Boys Coach Coordinator will be responsible for ensuring sufficient volunteer coaches have been recruited and will communicate regularly with the League Registrar to determine the number of teams expected in each age group upon completion of the registration process.
D. Referee Coordinator
Attend District Referee Coordinators meeting. Organize and schedule league referees. Organize assistant coordinators to whom he/she may delegate assignor duties. Schedules Referee certification courses. Collects all game cards for recreational games and will submit referee payment schedule to the League Treasurer as directed by the VYSL B.O.D. The Referee Coordinator will also serve on the P.A.D. committee.
E. Team Parent Coordinator
The Team Parent Coordinator will schedule and organize Picture Day and the Team Parent Meeting. The Team Parent Coordinator will organize the Team Parents from all teams whose function will be to disseminate league information in a timely manner. Additionally, when league fundraisers are
held, the Team Parent Coordinator will act as a liaison between the Team Parents and the Fundraising Chair.
F. Publicity Coordinator
Publicity Coordinator will arrange for publication of League Newsletters. Publicize league events as directed by the VYSL B.O.D. The Publicity Coordinator will be the point of contact for all items to be published in the league newsletter, league website, and any league press releases to be released to any newspaper. The VYSL President will approve all of the above prior to actual publication. The Publicity Coordinator will be responsible for maintaining the VYSL phone answering system and will have access to all lines and ensure that pre-recorded messages are kept current. The VYSL phone system will be updated immediately upon decision of the President, or his/her designee, regarding canceling of games due to weather or other unforeseen event.
G. Advanced Team Coordinator
Advanced Team Coordinator will act as liaison between the Advanced Teams representing VYSL in District playing leagues and the VYSL B.O.D. The Advanced Team Coordinator will chair the Advanced Team Committee (ATC), which will be responsible for Advanced Team head coach selection and approval of all assistant coaches. Once approved by the ATC, the Advanced Team Coordinator will submit its recommendation to the VYSL B.O.D. for final approval. The Advanced Team Coordinator will report all activities of the Advanced Team Club on a monthly basis to the VYSL B.O.D. The Advanced Team Coordinator will insure that all members of advanced teams abide by VYSL and District VI rules and will report any violation to the VYSL P.A.D. for its review.
H. Fields Manager
Fields Manager will ensure that all fields are properly striped and equipped for all seasonal and tournament games held in Vacaville. The Fields Manager will be responsible for ensuring that permanent or temporary goals have been delivered and secured for the seasons’ play. The Field Manager will coordinate removal of goals after completion of the season and return them to the appropriate storage area. The Fields Manager will recruit volunteers from the league membership to store nets and corner flags between game days. The Fields Manager will ensure that all billing of field marking accurately reflects actual work performed.
I. Equipment Manager
Equipment Manager will be responsible for seeking bids and formulating contracts for the purchase of league equipment to include, uniforms, goals, goals, striping equipment, and any other equipment that the VYSL B.O.D. requires for league operation. All purchases are subject to VYSL B.O.D. approval. The Equipment Manger will coordinate with the Coach Coordinators and Registrar to ensure that like colors of uniforms do not exist within an age group to avoid color conflicts. The Equipment Manager will arrange distribution and collection of equipment to/from all coaches. The Equipment Manager will assess the condition of VYSL equipment in advance of the season and recommend needed repairs to the VYSL B.O.D. for funding. The Equipment Manager will arrange necessary repairs whenever equipment is reported in need of repair.

J. Player/Coach Advocate Coordinator

K. U6-U8 Coach Coordinator
2:01:03 (deleted)
2:01:04 The VYSL B.O.D. shall be responsible for and have sole authority for the following:
A. Enforcing and interpreting the Constitution, Bylaws, General Procedures and Specific Rules of the VYSL.
B. Approving registered teams.
C. Shall, from time to time, make temporary rules or regulations for specific cases or occasions not provided for in the Constitution, Bylaws, General Procedures, or Specific Rules, but which are deemed necessary, by the Board of Directors, to
carry out the objectives of this Association or to comply with the rules/regulations of the CYSA, the USYSA and/or the USSF.
D. To review the VYSL League Constitution and Bylaws and ensure consistency with the CYSA Constitution, Bylaws and
General Procedures and Specific Rules.
2:01:05 Members of the Board of Directors, except elected Executive Board members, may designate assistants, who in their absence, shall have a right to vote at monthly meetings of the VYSL B.O.D. All Assistant Board members must be approved by the VYSL B.O.D. before being allowed to vote on any league matters.
2:01:06 The VYSL Board of Directors shall have the right and authority to suspend, bar completely or otherwise discipline any player, coach, manager, team assistant, league officer or VYSL affiliated referee from any member team or organization with the proper hearing. Any action taken against a referee will only be applicable to events within VYSL. Notification of higher authorities, where applicable, will be the responsibility of the VYSL President.
2:01:07 Any member of the VYSL B.O.D. may resign effective upon the date and time specified in a written notice given to the VYSL President. In the event the resignation creates a vacancy on the VYSL Executive Board; the VYSL President shall nominate a replacement. VYSL Board of Director approval of the nominee will be required. Vacancies occurring in appointed positions will be filled at the discretion of the VYSL Executive Board.
2:01:08 The VYSL B.O.D. shall have, by two thirds vote of those members present, the authority to remove, with cause, any member of the VYSL Board of Directors with the proper hearing. Notice of said hearing shall be given, in writing, at least 14 days prior to the hearing. Cause shall be deemed as not performing one’s duties as set forth by the Constitution and Bylaws or being found guilty of conduct that is detrimental to the purpose of this Association. Any VYSL Board Member who misses three (3) monthly meetings in a row and/or five (5) meetings in a year, will be considered remiss in their duties. When an Executive Board position is declared vacant, the VYSL Executive Board will nominate a replacement subject to ratification by the VYSL B.O.D. [Top]

3:01 Authorities and Responsibilities
3:02 Registration
3:03 Proof of Age
3:04 Game Times and Ball Specifications
3:05 Rules of Play
3:06 Send Off Procedure
3:07 Protests and Appeals Procedure
3:08 Coach Selection Process

PIM 2000-1   PIM - Defined
PIM 2000-2   PIM - VYSL Board Handbook
PIM 2000-3   PIM - VYSL Sideline Behavior Policy
PIM 2000-4   PIM - Horse Creek Project Operations Manual
PIM 2000-5   PIM - Game Scoring Differential Policy
PIM 2000-6   PIM - Pre-Registration Policy
PIM 2000-7   PIM - Recreational Level Referee Certification
PIM 2000-8   PIM - Club Linesman Program
PIM 2000-9   PIM - Required Snack Bar Assistants
PIM 2000-10 PIM - Required Team Advanced Referee Support
PIM 2000-11 PIM - Player Participation Fee
PIM 2000-12 PIM - Coaching License Requirements for Recreational Coaches
PIM 2000-13 PIM - Certified Referee Requirement for older Recreational Teams

                                                                                         PIM 2000-1 PIM - Defined
This area of the document is used to list and explain any policy decision that the VYSL B.O.D. has made in recent years. It will clarify issues that are not specifically stated in the above document. PIM's should not be taken lightly, as they will become a permanent part of the whole document. They can be overturned, but the original will still remain part of the document. [Top]

PIM 2000-2 PIM – VYSL Board Handbook
The 2000/2001 VYSL B.O.D. developed an administrative handbook outlining each VYSL Board position with detailed explanation of duties and responsibilities. Timelines for each area of concern have been indicated where necessary. Lessons learned from previous boards are invaluable and it is for that purpose that each year, the handbook will be updated. The intent of this PIM is to ensure future VYSL B.O.D. compliance in its upkeep and distribution to each VYSL Board member of the following years’ Board of Directors. A master copy of the Handbook will be maintained on the VYSL League computer. [Top]

PIM 2000-3 PIM – VYSL Sideline Behavior Policy
The VYSL B.O.D. has adopted a sideline behavior policy that will used to address unacceptable behavior by any member. This policy will be given to all members prior to the start of the season. The policy will be maintained in the Referee Coordinator’s section of the VYSL Board Handbook for reference. [Top]

PIM 2000-4 PIM – Horse Creek Project Operations Manual
The VYSL has undertaken the development of the Horse Creek Soccer Project and to ensure continuity on the project, has directed the Horse Creek Project Committee to develop a long-term plan on the operation of the complex. An Operations Manual is currently under development. In the event that the manual is not completed this year (2000), this PIM will be the authority for the Committee to continue its work and finalize the manual and seek approval in early 2001. [Top]

PIM 2000-5 PIM – Game Score Differential Policy
It will be the policy of this league to review all games that result in scoring differential of 8 or more goals. All coaches are reminded that fairness and the spirit of good sportsmanship must be paramount in all league games. Coaches who intentionally run up scores on their opponents will be held accountable for their actions. While the Board of Directors acknowledges that large scoring differentials will occasionally occur, the intent of this PIM is to make coaches aware that game scores are monitored and will be acted upon should situations warrant. [Top]

PIM 2001-6 PIM – Pre-Registration Policy
All recreational players should be encouraged to pre-register. (Where applicable) Only returning players of the proper age are eligible. If a player does not pre-register, the coach loses retention rights to that player. This is a further attempt to simplify the incredibly difficult task of registration. Coaches will be given specific instruction on the pre-registration process and the timeline to ensure retention of their players. It is not the intention of this proposal to prevent players who do not pre-register from returning to their previous seasons’ team, however, those that do not, may or may not be placed on the same team. This proposal does not supersede current language that limits guaranteed retention up to Under-10. [Top]

 PIM 2001-7 PIM – Recreational Level Referee Certification
VYSL should create a recreational level referee course. This course would introduce the laws of the game to parents and coaches and enable them to referee recreational games. The course would be up to 6 hours, 3-4 hours classroom and 1-2 hours of fieldwork. It is the intent of this PIM to supplement the core of certified FIFA referee’s to help cover all games. Recreational level referees will be limited to recreational games per District VI policy. [Top]

PIM 2001-8 PIM – Club Linesman Program
VYSL will reinstate the Club Linesman program of several years ago. The League will continue to strive to assign Referee’s and Assistant Referee’s at all games U12 and above, and a center Referee at U8-10 games. However, each team will be required to have a Club Linesman available at every game. In the event the league does not/cannot supply linesmen for a match, each team will supply a person reasonably qualified to act as a Club Linesmen. Club Linesman training will be made available to all recreational teams. Teams failing to comply with the intent of this policy may be penalized by the league. [Top]