HOME
 
 
 
 
 

VUSC
 

BYLAWS

REGISTRATION

CALENDAR

COACHES

REFEREES

VYSL BOD

FIELDS

HORSE CREEK

LINKS


CONSTITUTION | BYLAWS | GENERAL PROCEDURES | SPECIFIC RULES | PIMs

BYLAWS

2:01 BOARD OF DIRECTORS
2:01:01 The membership shall elect the 5 members of the Executive Board at the Annual General Meeting whose duties are detailed but not limited to the following:
A. President
The President shall conduct all meetings of the VYSL B.O.D. and shall cast a vote only in the case of a tie. The President shall appoint non-elected members of the VYSL B.O.D. (Subject to approval of the Executive Board) and shall appoint all standing committee’s and their chairperson. The President will represent VYSL at all District VI and CYSA level meetings. The President shall have oversight responsibilities for all league members and league sponsored events and will approve any information released to public forums including the VYSL internet website.
B. 1st Vice President
The 1st Vice President shall succeed to the powers of the President in his/her absence. The 1st Vice President shall chair the Protest, Appeals, and Disciplinary Committee, hereafter known as the P.A.D. Committee. The 1st Vice President will serve as VYSL representative at District VI and CYSA level meetings, in the absence of the President. The 1st Vice President shall serve on the Advanced Team Committee (ATC) in an advisory capacity and will report ATC activities to the VYSL Board as directed by the President. The 1st Vice President will coordinate the annual "Fun Tournament" for all recreational teams. The 1st Vice-President will have oversight responsibilities for any league fundraising drives.
C. 2nd Vice President
The 2nd Vice President shall be the liaison between the League and the City of Vacaville and surrounding school districts for field use permits. The 2nd Vice President will coordinate the use and maintenance of the Horse Creek Soccer Complex. In addition, the 2nd Vice President will serve on the Tournament Committee in an advisory capacity and will report Tournament Committee activities to the VYSL B.O.D. as directed by the President. The 2nd Vice-President shall serve on the Horse Creek Project Committee in an advisory capacity and will report committee activities to the VYSL B.O.D. as directed by the President.
D. Treasurer
The Treasurer shall give a receipt for all moneys, which shall be deposited in a recognized bank in the name of this Association. All accounts shall be paid by check and shall bear three (3) signatures: The Treasurer and/or the League President and 1st Vice President, 2nd Vice President, League Secretary and 2 additional Board members approved by the Executive Committee. The receipt book and vouchers shall be produced when required by the VYSL B.O.D., properly balanced according to the bankbook or statement, whichever is up to date. The Treasurer shall be responsible for the preparing of any and all papers pursuant to the Articles of Incorporation and Tax Exemption status of the Association. At no time shall any parties related by blood or marriage be utilized to sign the same check regardless to whom the check is payable.
E. Secretary
The Secretary shall keep an accurate record of all meetings, handle all correspondence, give notice of meetings, and maintain the files of the League. The Secretary shall submit copies of all League meetings to the District VI Commissioner. When directed by the VYSL B.O.D., the Secretary will prepare the agenda for the monthly meetings and will be the point of contact for adding agenda items. The Secretary shall arrange for all meeting places and advise all members of the VYSL B.O.D. of the time, place, and any agenda items added since last meeting.
2:01:02 In addition to the elected Executive Board, the VYSL President will nominate and the Executive Board will ratify the following VYSL B.O.D. positions whose duties are detailed, but not limited to the following:
A. League Registrar
Attend District Registrar meeting. Organize assistant registrars. Insure that adequate registration notice is give to the members. Verify registration forms for completion and accuracy. Insure that players are placed in the proper age group and pay the correct fee. The Registrar will issue all players and coach’s passes in accordance with current League and District policy. The registrar will maintain accurate record of all players and coaches registered and will retain copies of team rosters, league rosters, and player birth certificates. The registrar will communicate regularly with both the Boys and Girls Coach Coordinators during team building and coach recruitment phases. The Registrar will also complete league registration with CYSA and ensure all Association fees are paid in a prompt manner.
B. Boys Coach Coordinator
The Boys Coach Coordinator will attend District Coach Coordinators meeting. Act as liaison between boys teams recreational coaches and the VYSL B.O.D. The Coach Coordinator will be the first level mediator for problems arising with parents, coaches, and players. Together with the Girls Coach Coordinator, will organize league schedules for recreational teams and schedule coaching clinics. The Boys Coach Coordinator will also serve on the P.A.D. committee. The Boys Coach Coordinator will select and organize Boys Age Group Coordinators as his/her assistants. The Boys Coach Coordinator, along with the Girls Coach Coordinator, will be responsible for ensuring sufficient volunteer coaches have been recruited and will communicate regularly with the League Registrar to determine the number of teams expected in each age group upon completion of the registration process.
C. Girls Coach Coordinator
The Girls Coach Coordinator will attend District Coach Coordinators meeting. Act as liaison between boys teams recreational coaches and the VYSL B.O.D. The Coach Coordinator will be the first level mediator for problems arising with parents, coaches, and players. Together with the Boys Coach Coordinator, will organize league schedules for recreational teams and schedule coaching clinics. The Girls Coach Coordinator will also serve on the P.A.D. committee. The Girls Coach Coordinator will select and organize Girls Age Group Coordinators as his/her assistants. The Girls Coach Coordinator along with the Boys Coach Coordinator will be responsible for ensuring sufficient volunteer coaches have been recruited and will communicate regularly with the League Registrar to determine the number of teams expected in each age group upon completion of the registration process.
D. Referee Coordinator
Attend District Referee Coordinators meeting. Organize and schedule league referees. Organize assistant coordinators to whom he/she may delegate assignor duties. Schedules Referee certification courses. Collects all game cards for recreational games and will submit referee payment schedule to the League Treasurer as directed by the VYSL B.O.D. The Referee Coordinator will also serve on the P.A.D. committee.
E. Team Parent Coordinator
The Team Parent Coordinator will schedule and organize Picture Day and the Team Parent Meeting. The Team Parent Coordinator will organize the Team Parents from all teams whose function will be to disseminate league information in a timely manner. Additionally, when league fundraisers are
held, the Team Parent Coordinator will act as a liaison between the Team Parents and the Fundraising Chair.
F. Publicity Coordinator
Publicity Coordinator will arrange for publication of League Newsletters. Publicize league events as directed by the VYSL B.O.D. The Publicity Coordinator will be the point of contact for all items to be published in the league newsletter, league website, and any league press releases to be released to any newspaper. The VYSL President will approve all of the above prior to actual publication. The Publicity Coordinator will be responsible for maintaining the VYSL phone answering system and will have access to all lines and ensure that pre-recorded messages are kept current. The VYSL phone system will be updated immediately upon decision of the President, or his/her designee, regarding canceling of games due to weather or other unforeseen event.
G. Advanced Team Coordinator
Advanced Team Coordinator will act as liaison between the Advanced Teams representing VYSL in District playing leagues and the VYSL B.O.D. The Advanced Team Coordinator will chair the Advanced Team Committee (ATC), which will be responsible for Advanced Team head coach selection and approval of all assistant coaches. Once approved by the ATC, the Advanced Team Coordinator will submit its recommendation to the VYSL B.O.D. for final approval. The Advanced Team Coordinator will report all activities of the Advanced Team Club on a monthly basis to the VYSL B.O.D. The Advanced Team Coordinator will insure that all members of advanced teams abide by VYSL and District VI rules and will report any violation to the VYSL P.A.D. for its review.
H.. Volunteer Coordinator:
Volunteer Coordinator will actively seek volunteers from the league population when requested by the VYSL B.O.D. Will work closely with other Board members whose duties require assistance from members of the league.
I. Fields Manager
Fields Manager will ensure that all fields are properly striped and equipped for all seasonal and tournament games held in Vacaville. The Fields Manager will be responsible for ensuring that permanent or temporary goals have been delivered and secured for the seasons’ play. The Field Manager will coordinate removal of goals after completion of the season and return them to the appropriate storage area. The Fields Manager will recruit volunteers from the league membership to store nets and corner flags between game days. The Fields Manager will ensure that all billing of field marking accurately reflects actual work performed.
J. Equipment Manager
Equipment Manager will be responsible for seeking bids and formulating contracts for the purchase of league equipment to include, uniforms, goals, goals, striping equipment, and any other equipment that the VYSL B.O.D. requires for league operation. All purchases are subject to VYSL B.O.D. approval. The Equipment Manger will coordinate with the Coach Coordinators and Registrar to ensure that like colors of uniforms do not exist within an age group to avoid color conflicts. The Equipment Manager will arrange distribution and collection of equipment to/from all coaches. The Equipment Manager will assess the condition of VYSL equipment in advance of the season and recommend needed repairs to the VYSL B.O.D. for funding. The Equipment Manager will arrange necessary repairs whenever equipment is reported in need of repair.
K. Horse Creek Soccer Complex Manager
Horse Creek Soccer Complex Manager whose responsibilities are detailed in the Horse Creek Soccer Project Operations Manual, and include but are not limited to the following:
The Horse Creek Soccer Complex Manager will oversee the construction of the new field project. The Complex Manager will act as a liaison between the league and the City of Vacaville and contractors to ensure timely completion of the project. The Complex Manager is responsible for formulating and implementing a long-term plan that will allow seamless transition from year to year as the project continues into the final phases. The Complex Manager will prepare monthly written reports on all activities related to the project. These reports will be given at the monthly VYSL B.O.D. meeting by the Manager or his/her designee. As a part of the report, a notification of all proposed disbursements for the upcoming month will be made at the monthly VYSL B.O.D. meeting. Proposed disbursements of VYSL funds must be approved by the VYSL B.O.D. Any request for unexpected disbursements occurring after the monthly VYSL B.O.D. meeting will require VYSL Executive Board approval. Upon completion of the project, the Complex Manager will be responsible for organizing all phases of maintenance, including contracted labor, related to the complex. To ensure continuity from year to year, when there is a change in the Horse Creek Soccer Complex Manager, the outgoing Manager will automatically be named to sit on the Horse Creek Project Committee with full committee voting rights.
2:01:03 (deleted)
2:01:04 The VYSL B.O.D. shall be responsible for and have sole authority for the following:
A. Enforcing and interpreting the Constitution, Bylaws, General Procedures and Specific Rules of the VYSL.
B. Approving registered teams.
C. Shall, from time to time, make temporary rules or regulations for specific cases or occasions not provided for in the Constitution, Bylaws, General Procedures, or Specific Rules, but which are deemed necessary, by the Board of Directors, to
carry out the objectives of this Association or to comply with the rules/regulations of the CYSA, the USYSA and/or the USSF.
D. To review the VYSL League Constitution and Bylaws and ensure consistency with the CYSA Constitution, Bylaws and
General Procedures and Specific Rules.
2:01:05 Members of the Board of Directors, except elected Executive Board members, may designate assistants, who in their absence, shall have a right to vote at monthly meetings of the VYSL B.O.D. All Assistant Board members must be approved by the VYSL B.O.D. before being allowed to vote on any league matters.
2:01:06 The VYSL Board of Directors shall have the right and authority to suspend, bar completely or otherwise discipline any player, coach, manager, team assistant, league officer or VYSL affiliated referee from any member team or organization with the proper hearing. Any action taken against a referee will only be applicable to events within VYSL. Notification of higher authorities, where applicable, will be the responsibility of the VYSL President.
2:01:07 Any member of the VYSL B.O.D. may resign effective upon the date and time specified in a written notice given to the VYSL President. In the event the resignation creates a vacancy on the VYSL Executive Board; the VYSL President shall nominate a replacement. VYSL Board of Director approval of the nominee will be required. Vacancies occurring in appointed positions will be filled at the discretion of the VYSL Executive Board.
2:01:08 The VYSL B.O.D. shall have, by two thirds vote of those members present, the authority to remove, with cause, any member of the VYSL Board of Directors with the proper hearing. Notice of said hearing shall be given, in writing, at least 14 days prior to the hearing. Cause shall be deemed as not performing one’s duties as set forth by the Constitution and Bylaws or being found guilty of conduct that is detrimental to the purpose of this Association. Any VYSL Board Member who misses three (3) monthly meetings in a row and/or five (5) meetings in a year, will be considered remiss in their duties. When an Executive Board position is declared vacant, the VYSL Executive Board will nominate a replacement subject to ratification by the VYSL B.O.D. [Top]
 
2:02 MEETINGS
2:02:01 Regular meetings of the Board of Directors shall be held at least ten (10) times per year by the call of the President with consent of a majority of the Board of Directors. Public notice will be given for all regular monthly meetings. The agenda for regular meetings shall be as follows:
A. Call to Order
B. Roll Call
C. Introduction of Guests
D. Acceptance of Previous Months Minutes
E. Correspondence
F. Treasurer Report
G. Director Reports
H. Committee Reports
I. Unfinished Business
J. New Business
K. Good of the Game
L. Adjournment
2:02:02 The VYSL Board of Directors shall meet whenever the President deems it necessary, or if he/she is instructed to do so by four (4) or more members of the VYSL Board of Directors.
2:02:03 Any member of the VYSL Board of Directors or league member may request that an item be placed on the monthly VYSL B.O.D. meeting agenda provided that request is made in writing and is received by the League Secretary 7 days prior to the scheduled date of the meeting.
2:02:04 To consider an item not on the agenda, a 2/3 majority of VYSL B.O.D. members present must vote in favor of suspending the rules pertaining to the time frame stated in 2:02:03. [Top]
 
2:03 QUORUM
2:03:01 At all meetings of the VYSL Board of Directors, fifty percent (50%) of the VYSL Board of Directors current membership shall constitute a quorum for the transaction of business. [Top]

2:04 EXECUTIVE BOARD
2:04:01 The Executive Board of this Association shall be composed of the VYSL President, the 1st Vice President, 2nd Vice
President, Secretary, and Treasurer.
2:04:02 The VYSL Executive Committee shall serve between VYSL B.O.D. meetings for either emergencies or to dispose of duties bestowed upon the Executive Board by the VYSL Board of Directors. All actions taken by the VYSL Executive Board must be ratified by the VYSL Board of Directors at their next scheduled meeting.[Top]
 
2:05 STANDING COMMITTEE
2:05:01 The following Standing Committees are hereby established, and the President will nominate, and the VYSL B.O.D. will approve the committee chairperson and committee members. The President will be briefed by each committee chair on issues discussed or conclusions reached within 7 days of meetings, but in no case, less than 2 days prior to monthly Board meetings.
A. Budget Committee
B. Advanced Team Committee
C. Long Range Planning Committee
D. Protest and Appeals Committee
E. Recreation Committee
F. Referee Committee
G. Registration and Credentials Committee
H. Horse Creek Project Committee
I. Rules and Revisions Committee
J. Tournament Committee [Top]
 
2:06 FINANCIAL RESPONSIBILITY
2:06:01 This Association shall not assume, nor be liable for, the debts and/or the financial responsibilities, either implied or incurred, of any player, coach, manager, team assistant, league official, or referee.
2:06:02 An independent financial audit of the league bankbook will be conducted in the event the League Treasurer remains in office for two (2) consecutive years or when requested by the VYSL B.O.D. Any individual familiar with General Accounting procedures may perform the audit so long as they are not currently a Board member or directly related to any current Board member. [Top]
 
2:07 SEXUAL AND PHYSICAL ABUSE
2:07:01 This Association opposes sexual and physical abuse. To the extent permissible under applicable law, the VYSL Board of Directors and members shall adopt procedures consistent with this policy consistent with criteria established by USSF.  [Top]
 
2:08 LIABILITY PROTECTION
2:08:01 All officers of this Association and officials of member teams and leagues shall be covered against personal liability claims by the California Youth Soccer Association for performing acts and duties directly related to the work of this Association.  [Top]
 
2:09 SEASONAL YEAR
2:09:01 The seasonal year shall be from September 1 through August 31. Insurance coverage shall be for the same period of time. Insurance coverage will be deemed to be in effect upon proper application as specified in section 1:05.  [Top]
 
2:10 VACAVILLE UNITED SOCCER CLUB (VUSC)
2:10:01 The Vacaville Youth Soccer League is the governing body of Vacaville United Soccer Club (VUSC). The Club shall operate as a vital part of the VYSL, offering an advanced level of play for all members of the VYSL who try out and are selected to play in either the Competitive (Class I) or Metro (Class III) divisions. The Club shall be further governed by its bylaws and shall have these bylaws approved by the VYSL at such time that they are amended. The VUSC will submit its bylaws, including any proposed amendments, to the VYSL BOD for approval prior to the start each tryout season.  [Top]
 
    www.vysl.org 

Contact Us